University of Oregon

Policy Statement

Title: Temporary Use of Outdoor Campus Space

Purpose: To describe procedures for obtaining permission for temporary use of outdoor space on the University campus.

Procedure:

Temporary use of campus outdoor space is coordinated by the Director of the Erb Memorial Union under authority delegated by the
Campus Planning Committee. All activities to be held in outdoor campus locations are subject to prior scheduling through the
Scheduling Officer of Erb Memorial Union.

1. Obtain an application form to schedule outdoor space from the Scheduling Officer, Room M1O1, Erb Memorial Union.(See facsimile on reverse side.)

2. File application at least five working days before the date when the space is to be used and prior to any release of publicity describing event/program location.

3. Requests will be granted based on availability of space and application of reasonable time, place and manner standards. First priority, in case of duplicative location requests, shall be accorded to academic programs.

Exceptions:

1. Block of property on which Erb Memorial Union stands. Erb Memorial Union Board grants use applications.

2. Intercollegiate athletic events. Athletic Department Events Management office schedules use of stadium, track, Howe Field, and the field at 18th and Agate.

3. Free Speech plaza located northwest of the Erb Memorial Union breezeway which may be used at any time by any group or individual for the purpose of free speech unless previously scheduled for another activity.

(See also OAR 580-22-045 Proscribed Conduct)

Date: 10/4/85
Reviewed and Approval Recommended by: President's Staff
Issued by: Vice-President for Administration

UO Policy Statements: 4.OOO Physical Plant, Equipment, Facilities Use

Application for Use of Out-of-Door Space



DIRECTIONS


1. If you want to use certain out-of-door space temporarily for programs, advertising, or any activity that affects the appearance or use of the campus, you must first obtain per-mission from the Open Space Subcommittee of the Campus Planning Committee.

2. At least five days before the event, fill out this form and take it or send it to:

Scheduling Officer
MlOl, Erb Memorial Union

3. The request will be considered, and you will be notified of the action taken by phone or by mail.


Name of organization

Date(s) of event Location requested
Time(s) of event

Is your event intended to attract people to the location?_________
How Many?

Have you had this event or project in the past?
If so, explain:



Does your request involve any sign, structure, or object larger than five feet in any dimension?

Briefly describe your request. Give complete details, and attach any brochures, printed material, or other items that you think would help the Committee to evaluate your request.

(Please print.)
Name Title
Signature Date
Mailing address Phone