University of Oregon

Policy Statement

5.000 Student Activities and Services

Title: Student Records Policy

Purpose: To describe the University of Oregon philosophy on the maintenance and use of, and access to, student records.

Policy:

Higher Education is concerned with the full development of student potential. Individuals differ in ability, background, interests, social maturity, emotional maturity and goals. To plan educational opportunities to meet the needs of individual students and to counsel effectively with them, the University must accumulate data and keep records. The personal records enable the faculty and administrators of the University to understand the individual student better and to provide more effective education and counseling assistance.

From the time a student enters the University of Oregon and submits the required personal data for academic and personal records, there is an implicit and justified assumption of good faith placed upon the University as custodian of these materials. The University maintains a similar posture relative to subsequent data generated during the student's enrollment. Preserving the confidential nature of student records protects the individual's rights to privacy and enhances the effectiveness of the University's educational and counseling processes. Accordingly, the University of Oregon shall exercise care and concern in obtaining, recording, maintaining, and disseminating information about students, with duplication of records kept at a minimum.

The full terms and conditions of the University of Oregon student record regulations will be found in Oregon Administrative Rules Chapter 571, Division 20, - University of Oregon, and Oregon Administrative Rules Chapter 571, Division 23 - University of Oregon.





Promulgated 5/1/77 as AM 16.160 (See also OAR 571-21-005 to -O8O)


Date: 10/4/85
Reviewed and recommended by: President's Staff
Reissued by: Vice Provost for Student Affairs