Student Housing

Reason for Policy: 

This policy contains matters pertaining to student housing, including cooperatives, fraternities and sororities. 

Entities Affected by this Policy: 

All students; employees who interact with the above mentioned matters

Enactment & Revision History: 

Technical revisions enacted by the University Secretary on September 2, 2015.

Became a University of Oregon Policy by operation of law on July 1, 2014.

Former Oregon Administrative Rule Chapter 580 Division 11, Sections 0015 through 0040.

Policy: 

A. Self-Supporting Concept for Student Housing

The self-supporting concept, as applied to student housing, anticipates that there shall be sufficient total income from charges to pay all direct costs, including debt service, designated apportioned physical plant, utility and insurance costs, and institutional and a proportional share of accounting, overhead and administrative costs.

B. Self-Supporting Concept for Student Housing

The self-supporting concept, as applied to student housing, anticipates that there shall be sufficient total income from charges to pay all direct costs, including debt service, designated apportioned physical plant, utility and insurance costs, and institutional and a proportional share of Board's Office accounting, overhead and administrative costs.

C. Campus Housing Advisory Committees

(1) The University shall maintain a campus housing advisory committee to be composed of representatives of the faculty, undergraduate and graduate student body, administration and, if available, a local community housing agency. The President shall appoint the members of the committee. The Presiden tor designee shall consult with the University’s student government in the selection of student members. At least one member shall be a student who is eligible for student family housing if the University provides such housing.

(a) The campus housing advisory committee will meet regularly during the academic year in scheduled public meetings to advise the President or designee of the adequacy of the housing provided by the University in terms of the number, type, quality and affordability of units. The committee also shall consider the University’s campus master plan and long-range housing plans and advise about the adequacy of the plans in addressing needs for housing construction. The committee shall report its findings and recommendations, if any, to the President at least once during each biennium. At the discretion of the President, the committee may be assigned additional advisory responsibilities regarding campus housing.

(b) The President may assign the responsibilities of the campus housing advisory committee to any existing committee if that committee already includes representatives from the faculty, undergraduate and graduate student body, administration and local community housing agencies. Such a committee may be renamed accordingly.

(2) Whenever the University proposes to construct or otherwise provide additional housing, or at least once during each biennium, it shall report to the Board about the housing conditions and needs of the University. This report shall include information about the number of students housed in both residence halls and family housing facilities, the rates charged, the vacancy rates in institution-provided housing, the numbers of students on waiting lists for University-provided housing in residence halls and in family housing facilities and the vacancy rates or other relevant information available from local public agencies concerning low and moderate income housing needs and conditions in the community in which the University is located. The University shall estimate the number of students eligible to be housed in family and married student housing if the University provides such housing.

(a) In reports to the Board, the University shall provide information about the number and percentage of enrolled students housed in University-provided housing (both residence halls and family housing facilities) at comparable institutions in the PAC-12 Conference or at least three other comparable institutions elsewhere in the United States, preferably in the West.

(b) To the extent practicable, the University shall report on undergraduate and graduate students as separate groups. In addition, if the University is proposing to construct or otherwise provide additional housing, it shall estimate the costs of providing such housing and present a financial plan demonstrating that such additional housing will meet the self-supporting requirements within this policy. That plan must calculate the effect the provision of the additional housing will have on the costs of and the housing rates charged by the University. The report required in this subsection shall be reviewed by the appropriate campus housing advisory committee at least 60 days prior to its submission to the Board. Any comments adopted by that committee, either as majority or minority reports, shall be provided in writing by the University along with its report.

D. Rates of Charge for Student Housing

(1) Student housing charges shall provide sufficient income to make each category of housing--family housing, residence halls and cooperative housing-self-supporting and self-liquidating. Under exceptional circumstances, the President may authorize the use of income from one category to support the operation of another and the use of commingled student building fees to assist with financing of student housing.

(2) Rates of charge in the residence halls within the Department and within an institution shall be comparable.

E. University-Controlled Cooperative Housing

University-controlled cooperative housing projects shall be limited to those meeting the following conditions:

(1) The University select students occupying the units.

(2) Rental contracts are made between individual student occupants and the University.

(3) The units are wholly self-supporting and self-liquidating               

F. Fraternities, Sororities, and Cooperatives

(1) Guidelines for fraternity, sorority and cooperative living are as follows:

(a) Fraternities, sororities and cooperatives shall comply fully with University anti-discrimination rules and policies;

(b) The existence of fraternities, sororities and cooperatives shall be compatible with the educational objectives of the University;

(c) Fraternities, sororities and privately owned cooperatives shall be housed in privately owned facilities constructed on privately owned land;

(d) The University shall be responsible for judging the adequacy of the fraternity, sorority and cooperative houses for off-campus living for its students.

(2) In carrying out its responsibilities under this policy, the University shall require proof of compliance with minimum health and safety standards under applicable public regulations.

Chapter/Volume: 
Responsible Office: 

For questions about this policy, please contact the Office of Student Life at 541-346-3216

Original Source: 
Oregon Administrative Rule