Traffic, Parking and Vehicle Safety

Reason for Policy: 

This policy outlines issues relating to traffic regulations, parking fees, enforcement fines, and vehicle safety.

Entities Affected by this Policy: 

General UO audience.

Enactment & Revision History: 

Technical revisions enacted by the University Secretary on September 2, 2015.

Became a University of Oregon Policy by operation of law on July 1, 2014.

Former Oregon Administrative Rule Chapter 580 Division 40, Sections 0025-0030.

Policy: 

A. Traffic Regulations, Parking Fees, and Enforcement Fines

(1) The Board delegates to the President the authority and responsibility to enact such policies and fines as are deemed necessary and desirable to provide for policing, controlling, regulating and enforcing traffic and parking of motor vehicles and bicycles on property owned by or under the control of the Board. The Board also delegates to the President the authority granted in ORS 352.360(5) to appoint peace officers for the purpose of enforcing University policies governing traffic and parking.

(2) Parking fees shall be charged at the University where Article XI-F(1) bond proceeds have been used to finance the cost of acquiring parking sites or to make improvements thereto. Parking fees shall also be charged even though borrowed funds were not obtained if the operating and maintenance cost is $6 or more per parking space per year.

(3) When fees are to be assessed to users of automotive parking facilities, the rate of charge and income to be produced shall be in such an amount that, with interest income, will provide sufficient funds to cover all operating and maintenance costs and also meet bond debt service and reserve requirements where applicable.

(4) University accounts are not to be charged for parking space furnished to employees for personally owned automobiles. A charge may be made against a department, however, where parking space is furnished to a person with a privately owned vehicle who is rendering service for the benefit of the department with no compensation.

(5) The University shall adopt rules concerning the operation and parking of bicycles on property owned by or under the control of the Board. The rules shall clearly state where bicycle parking will be permitted and where it will not be allowed. Penalties for violations may be proposed.

(6) All traffic and parking rules approved by the President must be filed with the Vice President for Finance and Administration no later than September 1 of each year.

(7) Rules must remain in effect for at least one full calendar year following adoption unless prior approval is obtained from the Vice President for Finance and Administration.

B. Vehicle Safety Rule

(1) The Board, concerned about travel safety, adopts these policies to require University action to promote safe travel.

(2) For purposes of this policy:

(a) "Vehicle" means cars, vans, trucks, and buses;

(b) "State-Owned Vehicle" means a vehicle owned by or registered in the name of the State of Oregon, the Board, or the University;

(c) "Hired Vehicle" means a vehicle that is leased, hired, or rented by the state, the Board, or the University. This definition excludes borrowed vehicles;

(d) "Borrowed Vehicle" means a vehicle that is not a "state-owned vehicle" or a "hired vehicle" but that is used on state business. "Borrowed Vehicle" includes vehicles owned by employees, students and others participating in University activities and used on state business;

(e) "State Business" means any activity for which all or part of the expenses may be reimbursed by any unit, department, or program of the University.

(f) "Officially Sanctioned Program" means any program undertaken to further the instructional, research, or service missions of the University or designed to promote the cultural and physical development of students. Such programs include but are not limited to:

(A) Academic department programs;

(B) Cocurricular programs;

(C) Intramural, recreational sports, club sports and intercollegiate athletic programs;

(D) Any student programs or activities identified by the President or designee. Examples of such activities include, but are not limited to, student government, student housing activities and activities sponsored by student organizations that are consistent with the University’s mission.

(g) “Major traffic offense” includes reckless driving, driving under the influence of intoxicants, failing to perform the duties of a driver, criminal driving while suspended or revoked, fleeing or attempting to elude a police officer,

(3) No motor vehicle owned, leased or controlled by the state shall be used to transport students to an event or activity not directly related to an officially sanctioned program. The University shall develop policies and procedures to implement this section, including a means to identify officially sanctioned programs.

(4) The Board delegates to the President the authority and responsibility to establish specific policies governing travel safety, subject to the following general guidelines:

(a) University policies shall provide procedures for certifying that persons who operate state-owned or hired vehicles on state business possess a valid driver's license and have not been convicted of a major traffic offense as defined by this section within three years of the proposed operation;

(b) University policies shall require that vehicles (not including buses) used on state business have operable seat belts for all occupants. University policies shall also indicate the circumstances under which additional safety equipment such as a flashlight, ice scraper, first aid kit, emergency instructions, tire chains, etc., will be required;

(c) University policies shall indicate the circumstances under which relief drivers and the filing of itineraries will be required;

(d) University policies shall apply to state-owned vehicles and to hired vehicles. University policies also may apply to borrowed vehicles at the discretion of the University, giving consideration to enforceability, the nature of the travel and other relevant factors.

(5) The University shall file a report with the Office of Finance and Administration by August 31 of each year commenting on the adequacy of the travel safety policies and summarizing the vehicle accidents and injuries that have occurred during travel on state business in the preceding 12 months.

(6) University travel safety policies and amendments thereto will be effective only upon approval of the Vice Chancellor for Finance and Administration or a designee.

Chapter/Volume: 
Responsible Office: 

For questions about this policy, please contact the office of Parking and Transportation at 541-346-5444.

Original Source: 
Oregon Administrative Rule