• Provision of university funds for mobile technology must meet a general need of the university. The dean, director, department and/or other unit head are best-suited to determine if a specific employee or job classification requires the use of university-sponsored Mobile Technology in their areas, and to what extent. As such, the dean, director, department and/or other unit head have the authority to approve access to mobile technology and payment method. This determination should be reviewed annually and revised if needed. Possible criteria to consider may include (this list is not exclusive):
  • Travel: Employees who frequently travel or are out of the office and need to be in contact with employees, clients, managers, or other university associate.
  • Work Location: Employees who typically work in the field or at job sites where access to electronic and telecommunication devices is not readily available
  • Emergency Response: Employees who need to be contacted and/or respond in the event of an emergency or are required to be available during non-business hours
  • Critical Need: Employees who are required as part of their daily responsibilities to be accessible by electronic means when away from their regular work station.
• Final determination of whether other criteria may apply is the responsibility of the senior vice provost for academic affairs for academic personnel and the associate vice president for human resources for officers of administration and classified personnel.
• Responsibility for setting overall guidance regarding mobile technology and determining which payment options and tiers are available is delegated to the vice president responsible for that unit.

Procedures:

Determination of the need for mobile technology should be documented in writing and filed in the employee's personnel file.