Fraud, Waste, and Abuse Reporting

Reason for Policy: 

This policy sets forth guidelines for reporting known or suspected fraud, waste and abuse at the University of Oregon. 

Entities Affected by this Policy: 

All University of Oregon employees.

Enactment & Revision History: 

Technical amendments made by the University Secretary on August 3, 2015.

Became a University of Oregon policy by operation of law on July 1, 2014. 

Former OUS Internal Management Directive.

Policy: 

DEFINITIONS

Suspected fraud, waste, or abuse is a reasonable belief or actual knowledge that fraud, waste, and/or abuse is occurring or has occurred. Concerns may include but are not limited to the following functional categories:

  • Academic & Student Affairs
  • Accounting & Financial
  • Athletics
  • Human Resources
  • Information Technology
  • Research
  • Risk and Safety
  • University Health Centers
  • Other

Campus management includes the president, vice presidents, provost, vice provosts, deans, directors, and division/department heads, as well as other managers authorized to determine and assign duties to university employees.

RESPONSIBILITIES

All employees of the University of Oregon shall report known or suspected instances of fraud, waste, and/or abuse. Matters can be reported to campus management (see definition above), the Office of Internal Audit, or through a UO hotline. Campus managers who receive notice of suspected or known fraud, waste, and/or abuse are required to report such matters to the Office of Internal Audit. When employees do not feel comfortable discussing these matters directly with the Office of Internal Audit or campus management, reporting can be made through the UO hotline:

UO Hotline: 855-388-2710 or https://secure.ethicspoint.com/domain/media/en/gui/41097/index.html

UO contracted with EthicsPoint, an independent, third-party vendor, to provide this confidential and anonymous telephone and Internet system for reporting concerns.  EthicsPoint reports concerns received on the hotline to the Office of Internal Audit, which coordinates investigation efforts of reported concerns in conjunction with necessary campus and external parties as deemed appropriate.

Employees who identify themselves and make a good faith report of suspected fraud, waste, or abuse are protected from retaliation, in accordance with (ORS 659A). UO will maintain confidentiality for employees reporting suspected irregularities, misconduct, safety issues, or other concerns to the extent possible under the law.

In accordance with ORS 297, the Secretary of State Audits Division http://www.sos.state.or.us/audits/ is notified of all complaints and confirmed losses that are in excess of $100.

Chapter/Volume: 
Responsible Office: 

For questions about this policy, please contact the Office of Internal Audit at audit@uoregon.edu or (541) 346-6541.

Original Source: 
Internal Management Directive