The Associated Students of the University of Oregon (ASUO) shall establish and convene a Student Planning and Construction Committee (SPCC), to review proposals and make recommendations on capital projects proposed to be funded, in whole or in part, from income from the student building fee and on projects impacting a facility in which operations are or will be funded, in whole or in part, from Incidental Fee income.

The University of Oregon shall recognize the role of the SPCC and will incorporate the SPCC’s recommendations into the approval process before decisions are made on capital construction projects funded, in whole or in part, from Student Building Fee income and any major renovations and new construction projects in which operations are or will be funded, in whole or in part, from Incidental Fee income, insofar as these projects might require an increased appropriation of operational funds. Any SPCC decision impacting the appropriation of the Incidental Fee shall require ASUO consideration and recommendation, in accordance with the Incidental Fee Authorization policy.

Specifically, the SPCC shall review capital projects presented by the university and recommend whether each such project should be approved and the relative priority of each such project. The committee may also request consideration of additional projects or project modifications that the committee or student government identifies independently.

The SPCC shall be comprised of seven members: three (3) students appointed by the ASUO President no later than September 1 of each year; one (1) representative of the Student Senate, to be designated by the Student Senate no later than October 1 of each year; one (1) graduate student representative, to be appointed by the ASUO President no later than September 1 of each year; one (1) at-large member elected by the student body during the prior year’s regular spring ASUO elections, and; the ASUO Vice President, who shall serve as an ex-officio non-voting member, except in case of a tie, when the ASUO Vice President shall cast the tie-breaking vote. In the event the seat of the at-large elected representative becomes vacant, the ASUO President shall appoint a replacement in accordance with the ASUO governing documents. The ASUO President (or designee) shall provide a list of SPCC members to the University President (or designee) no later than October 15 each year.

The SPCC shall be responsible for formulating and revising its own operating bylaws, in accordance with ASUO governance documents, University policy, and applicable law. These bylaws must not conflict with or impede the university’s capital construction process. All student projects will follow university processes and procedures, including Campus Planning Committee, Design Review Board, and any other formal parts of the capital project process.

The ASUO President shall convey the recommendations of the SPCC in writing to the University President (or designee). The University President shall review the recommendation(s) of the SPCC with the ASUO President prior to the deadline for submitting recommendation(s) to the University’s Board of Trustees. If the University President does not agree with the recommendations of the SPCC, the University President and ASUO President shall make good a faith effort to reach an agreement. This agreement may be conveyed in the form of a memorandum of understanding or other form of written communication deemed appropriate. If agreement is not reached, the University President and the ASUO President may submit their recommendations for the allocation of the Student Building Fee to the Board of Trustees separately. The University President shall disclose that agreement has not been reached with the ASUO President.

Nothing in this policy is intended to preclude the University President from submitting capital construction projects to the Board of Trustees or limit any of the authority the Board reserved for itself in PRDA § 1.7.4 (i.e. capital projects exceeding $5 million).