Printing and Mailing

Policy Number: 
Reason for Policy: 

To describe university policy on use of public funds for printing, copying and mailing.

Entities Affected by this Policy: 

University units and recognized student groups.

Responsible Office: 

For questions about this policy, please contact the Vice President of Finance and Administration at 541-346-3003,

Enactment & Revision History: 

29 February 2016 - Amended by the university president. Policy number revised from 06.00.01 to IV.04.29 and policy title changed from "Printing and Publications."

08 February 2010 - Policy number revised from 1.000 to 06.00.01

7 March 1986 - Reviewed and approval recommended by the president's staff

7 March 1986 - Reissued by the university vice president for administration


Printing and Mailing Services provide the university community with a fast and economical source for mailing materials off campus and for producing printed material using University facilities and outside contracts. Printing and Mailing Services also serves the University in maintaining graphic identity standard compliance.

All printing, copying and mailing for the University of Oregon (UO) will be performed by or purchased through Printing and Mailing Services. Printing and copying may be done on UO equipment when using Printing and Mailing Services is not practical (for example, general office printing and small batch duplicating).

University printing, copying, and mailing services are available to University departments and committees conducting University business and to registered or recognized student groups. University printing, copying and mailing services may not be used for any purpose other than University business or the activities of registered or recognized student groups.

Exceptions to this policy may be approved by the Vice President for Finance and Administration or his/her designee. University related groups that receive an exception are responsible for all contractual obligations.

  • Volume IV: Finance, Administration and Infrastructure
  • Chapter 4: Business affairs