Officer of Administration (OA) Employment

Policy Number: 
V.11.04
Reason for Policy: 

To address the need for employment policies and procedures specific to the Officers of Administration employment group.

Entities Affected by this Policy: 

All Officers of Administration.

Enactment & Revision History: 

Approved by President Michael H. Schill on February 23, 2017.

Policy: 

Officers of Administration Positions

Officers of Administration (OAs) are a skilled and valued group of employees who hold a variety of professional positions at the University.  OA positions are generally unclassified (as defined by UO policy 580.020.0006), part of the exempt service under Oregon law, or supervisory, confidential, or managerial, as defined by Oregon law and UO policy or practice. OA positions shall be designated as such by HR.

Concurrent Appointments:

Some employees may hold OA and non-OA appointments at the same time. HR will designate the employee’s primary appointment.  HR’s designation shall be subject to authorization by Academic Affairs if one or more of the appointments is a faculty appointment.  Subject to the terms of applicable collective bargaining agreements, in the event a primary and secondary appointment differ with respect to the same employee right, responsibility, or condition of employment, the policies and procedures of the primary appointment shall control.  Disciplinary actions that may impact a tenured faculty appointment, however, regardless of whether the tenured faculty appointment is a primary or secondary appointment, shall follow the applicable faculty employee disciplinary policies and procedures, unless expressly waived by the affected employee.

Policies and Procedures

HR is responsible for administering OA-specific policy and procedural guidance.  As of the date the OA policies are signed by the President (Implementation Date) and unless there is a pending disciplinary process or grievance filed prior to the Implementation Date, OAs are subject to these OA employment policies and procedures, as amended from time to time.  Pending disciplinary processes and grievances filed prior to the Implementation Date are subject to the policies applicable prior to the Implementation Date.  Except as described in this policy or as specifically referenced in the OA policies and procedures, OA employment policies and procedures shall apply to the exclusion of other University employment policies and procedures addressing the relevant subject matter that formerly applied to OAs.  OAs are also subject to University policies of general applicability and the policies and procedures specific to their respective divisions, departments, or units (collectively “unit level policies”).  In the event of a conflict between the OA policies and procedures and unit level policies, the OA policies and procedures control. OAs understand that these policies and procedures do not constitute a contract or guaranteed employment. OAs are encouraged to review these policies and procedures and to contact HR with any questions. 

Past Practice

Notwithstanding the above, and consistent with past practice, OAs shall be considered faculty for the following purposes:

  1.  Coverage under the University’s Faculty Records Rule, which implements ORS 352.226, by establishing restrictions on access to covered employees’ personnel records and clarifying that covered employees shall have full access to their own personnel records, except as otherwise authorized by law and the University’s Faculty Records Policy, UO policy 571.030.
  2. Library access and privileges.
  3. Coverage under the University’s Conflict of Interest Policy, which implements ORS 244.020, by setting forth procedures for the management of potential conflicts of interest and/or commitment. 
Chapter/Volume: 
  • Volume V: Human Resources
  • Chapter 11: Human resources, other
Responsible Office: 

For questions about this policy, please contact the Office of Human Resources at hrpolicy@uoregon.edu